Everything Donna does
Donna keeps your team's work moving without anyone chasing anyone. Here's each part, what it does and what it looks like. Examples use a fictional team.
Check-ins that people actually answer
At the start and end of each person's day, Donna asks what they're working on, on the app they already use. They reply in a line or a voice note, and Donna updates the matching tasks.
- Telegram, WhatsApp, email or the web app, chosen per person
- Voice notes transcribed in many languages, including Pidgin and Yorùbá
- Working hours, quiet hours and leave respected
Thanks, Ada. Quote marked done. Venue booking flagged as blocked: waiting on the deposit.
Follow-ups without the awkwardness
Donna reminds people before a deadline, on the day and after it, so managers don't have to. If something keeps slipping, the team lead is told.
- At most one reminder a day per task
- Team leads see what's stuck in their own team
- Every reminder is visible on the task
Tunde, the client invoice is due today. Still on track?
Tasks, boards and team leads
Lists, boards and a calendar for every team. Any member can lead a team and hand out work to it, without needing to be a manager.
- Boards with drag and drop
- Due dates, priorities and projects
- Team leads assign and edit their own team's tasks
Venue deposit · Blocked · Ada · due Friday
One summary each morning
Instead of reading every thread, you get one short brief: what moved, what's stuck and what needs your decision. With Vaux connected, you can listen to it.
- Personal brief for each person
- Wider view for team leads and managers
- Read it in your language
Two things need you today: approve the venue deposit, and reply to the caterer about Saturday.
Meetings with minutes that write themselves
Meet in the browser. When the host turns recording on and everyone has been told, Donna writes the minutes, records decisions and turns promises into tasks with owners.
- Works on weak connections, with an audio-only mode
- Live captions, translated for each person
- Joins Google Meet, Teams and Zoom where the notetaker is on
Decision: deliveries move to Thursdays from November. Action: Chika updates the schedule by Friday.
Ask Donna anything
Ask about any task, update, decision or meeting your access allows. Answers link back to where the information came from, and nothing changes until you confirm.
- Answers with sources
- Proposes changes, never makes them silently
- Respects private meetings
The venue was booked for Friday at the ops sync on 14 October. The deposit is still with finance.
Chat for the whole team
A General room everyone is in, a room for each team, private groups and direct messages, next to the work they're about.
- General, team rooms, groups and DMs
- Notifications on the channel each person prefers
- Messages can be removed by their author or an admin
Chika: Schedule updated for Thursdays. Tunde, can you confirm the driver?
Joint Task: work on it together
A shared space for one piece of work: files everyone edits live, voice and screen share, and the links you need. If someone's stuck on their own computer, they can ask a teammate for remote help.
- Live shared files
- Voice and screen share in the space
- One-time remote help codes that expire
Event run sheet · 3 people editing · Ada is sharing her screen
AI studio with your own Claude, ChatGPT or Gemini
Connect your team's own AI account and use it together. One person writes the prompt, another improves it, everyone sees the result as it arrives.
- Text and images
- One shared prompt, typed live
- Billed to your own AI account
Poster draft v3, refined from Chika's prompt: warmer colours, date larger.
Voice, with Vaux
Connect Vaux and Donna can speak. Hear briefs and minutes read aloud, hear others translated in calls, or let an AI stand-in answer questions about your work while you listen.
- Stand-ins say they're AI and never make commitments
- Spoken translation only you hear
- Uses your Vaux account's voice
The venue deposit is with finance. I'll confirm the date after this call.
Plugins
Everything in Donna is a plugin, so each workspace turns on what fits. Post minutes and tasks to Slack, Teams or Discord, sync calendars, send events to your own tools, or add a third-party plugin.
- Slack, Microsoft Teams and Discord
- Calendar sync and webhooks
- Third-party plugins run on their own servers, never inside Donna
#ops · Minutes of Weekly ops: 2 decisions, 3 actions.
Private and accountable
Private meetings are visible only to attendees. Keys are stored encrypted. Sign-ins, recording access, exports and changes to roles or billing are all logged.
- Recording only with consent
- Role-based access
- A full activity log for admins
14:02 · Ada played the recording of Weekly ops
Move to steer · click to turn · drag down to drop
See it with your own team.
Create a workspace, invite a few people and let Donna run the first check-ins. There's a free plan for small teams.
Start free